Division Chief – Administrative Support (DVC-WA)

In addition to General Duties, the Division Chief, Administrative Support, under the general direction and supervision of the Deputy Director, Document & Administrative, shall have the following responsibilities:

• Be responsible for the direction, guidance and training of the Branch Chiefs in charge of the Secretary Records, and Materials.
• Responsible for the Branch Chiefs in developing the policies and procedures needed to ensure the Secretary of Records, and Materials staff can efficiently and accurately fulfill their jobs.
• Responsible for the Branch Chiefs in developing training guides, PowerPoint presentations, FAQ documents and how-to guides to support the Secretary of Records, and Materials Officers.
• Responsible for the Branch Chiefs in the management and development of forms and resources to simplify and standardize the Secretary of Records, and Materials Officers staff positions.
• Responsible for the Branch Chiefs in evaluating and updating policies, procedures, forms and publications as needed.
• Have a scheduled meeting (on-line) with the Branch Chiefs on a monthly basis.
• Have a quarterly meeting with the DSO-MAs.
• Have a quarterly meeting with the DSO-SRs.
• Obtain a brief, monthly report from each Branch Chief
• Maintain the content on the Administrative Services Directorate website.
• Provide monthly activity reports to the Deputy Director, Administrative Services.
• Other duties as assigned.

Skills required:

• Strong oral and written communication skills.
• Excellent organizational skills.
• Excellent team-oriented management style.
• Excellent interpersonal skills
• Excellent computer skills (M/S Office Suite)

If interested in this position, please email a completed ANSC-7062 – Application for National Staff, resume, and a statement as to why you are interested in the position to: Douglas Willwerth, Deputy Director-Administrative Services at john.d.willwerth@cgauxnet.us